What is a fire risk assessment?
A fire risk assessment is a legal requirement for almost all businesses and covers identifying fire hazards, assessing risks, and putting measures in place to prevent and respond to fire. It includes checking escape routes, alarm systems, emergency lighting, signage and fire-fighting equipment. If you have five or more employees, the assessment must be written down. In Birmingham, fire safety is enforced by West Midlands Fire Service, and failure to carry out an assessment can lead to fines or prosecution. A thorough fire risk assessment helps keep your staff, visitors and premises safe — and gives you a clear plan for action in the event of an emergency.
Who is responsible for fire safety in a business?
The person responsible for fire safety is known as the “responsible person”. This is usually the employer, business owner, landlord or facilities manager — essentially, whoever has control over the premises. Their duties include carrying out fire risk assessments, implementing safety measures, ensuring staff are trained, and maintaining equipment. In multi-occupancy buildings, responsibility may be shared, but each party must still play their part. In Birmingham, fire safety officers will expect the responsible person to understand their obligations. Failing to meet these duties can result in enforcement action. Taking responsibility seriously not only protects people, but helps your business stay legally compliant and operational.
How often should fire drills be carried out?
Fire drills should be carried out at least once a year, but more frequently for higher-risk premises or large organisations. If your building has multiple floors, high occupancy, or a complex layout, quarterly drills may be more appropriate. After a drill, review how it went, identify any issues, and update your evacuation plan if needed. New staff should be walked through fire procedures as part of their induction. In Birmingham, many commercial buildings — especially shared spaces — are expected to test their evacuation procedures regularly. Keeping a written record of each drill is good practice and shows you’re actively maintaining a safe working environment.
What fire safety equipment do I need?
Most workplaces need fire extinguishers, smoke or heat detectors, a fire alarm system, emergency lighting, and clear signage marking escape routes and exits. Depending on your premises, you may also need fire blankets, sprinklers, or specialist equipment. All equipment should be maintained, tested regularly and kept accessible. In Birmingham, businesses must follow the Regulatory Reform (Fire Safety) Order 2005, which sets out these requirements. A fire risk assessment will determine what’s needed for your specific premises. Using a qualified fire safety company ensures your setup meets both legal and practical standards — giving peace of mind and reducing risk across your site.
Do I need an emergency evacuation plan?
Yes, every workplace must have an emergency evacuation plan. It outlines how people should leave the building safely in the event of a fire or other emergency. It should include escape routes, designated assembly points, fire wardens, and procedures for those with disabilities. The plan must be communicated clearly to all staff, displayed on site, and reviewed regularly. In Birmingham, businesses are expected to adapt plans to suit the size and layout of their premises — what works in a small shop won’t suit a multi-floor office. Drills and training ensure your plan works in practice, not just on paper. A good plan saves lives and reduces confusion in critical moments.
How do I train staff for fire safety?
Fire safety training should be provided to all staff during induction and refreshed periodically. It must cover how to raise the alarm, locate escape routes, use extinguishers (if applicable), and assist others during evacuation. Appointed fire marshals should receive extra training. You can deliver training in-house using government-approved materials or use a professional provider. Online training is useful, but should be backed up with practical walkthroughs of your premises. In Birmingham, fire safety training is expected to match the risks present in your workplace. Keeping records of who’s been trained and when is important for compliance and for ensuring your team is ready to respond in an emergency.
What signage is required for fire safety?
Fire safety signage must be clear, visible and compliant with British Standards (BS 5499 or ISO 7010). Required signs include:
Fire exit signs and directional arrows
Fire action notices
Extinguisher identification signs
“Do not use lift” signs (if applicable)
Signs should be placed along escape routes, above exits and near fire-fighting equipment. They must be well lit and visible even in low light. In Birmingham, fire safety inspectors check signage during audits or visits — and missing or unclear signage can lead to improvement notices. Good signage not only keeps you compliant but makes evacuation quicker and safer for everyone in your building.
Can I be fined for poor fire safety compliance?
Yes, failing to meet fire safety regulations can result in fines, prohibition notices, or even prosecution. Fines can range from hundreds to tens of thousands of pounds depending on the severity and risk. If fire safety is seriously neglected, a business can be forced to close until improvements are made. In Birmingham, enforcement is carried out by West Midlands Fire Service, which regularly inspects workplaces for compliance. Common issues include missing risk assessments, blocked exits, faulty alarms or no staff training. The best way to avoid fines is to stay proactive — conduct regular checks, keep documentation up to date and address issues before they become serious.
Who carries out fire safety inspections in Birmingham?
Fire safety inspections in Birmingham are typically carried out by the West Midlands Fire Service. Their fire safety officers visit commercial premises to assess compliance with the Regulatory Reform (Fire Safety) Order 2005. Inspections can be routine or triggered by a complaint, fire, or reported risk. They’ll check your fire risk assessment, evacuation plan, equipment maintenance, and training records. If issues are found, you may receive an improvement or prohibition notice, depending on severity. Some insurers or landlords may also require independent inspections. Staying inspection-ready means having your documentation organised, staff trained, and safety measures properly maintained — helping keep your business safe and operational.
